This policy applies to members of the Lampeter Beekeepers’ Association and its associates, and It explains how we process and store personal information about our members in relation to membership of our Association to comply with
the General Protection Regulations, 2018.
The Lampeter Beekeepers’ Association (the LBKA) is itself a member organisation of The Welsh Beekeepers Association (WBKA), Bee Diseases Insurance Ltd. (BDI) and acts as an agent for the collection of subscriptions for the WBKA and
2. Personal information.
3. What type of personal information do we use?
All personal information is held in strict confidence and not revealed to anyone outside LBKA unless it is necessary in relation your membership of LBKA or is otherwise expressly or implicitly authorised by you or required by applicable
law. In the course of our relationship with you, we will need to collect, process, and sometimes, disclose various types of personal information for various purposes associated with your membership. The personal information we collect
may vary between individuals and may include some or all of the following: – Your full name and home address; – Contact information, such as your
home and mobile telephone numbers and e-mail addresses; – Details of the numbers of beehives you manage; – Details of any beekeeping qualifications
you may hold; – Details of any offices you may hold or have held in your local, regional or national beekeeping Associations; – Whether you have
accepted or unsubscribed from our mailing lists or those of the WBKA or other bodies we are members of, including BDI, Beecraft, BeeBase, or BeeConnected; – Any other personal information
that you may voluntarily provide to us.
4. How do we use your personal information?
may use your personal information for the following purposes: · Information: to provide you with details of our activities, and those of other beekeeping groups; · WBKA; to enable WBKA and the LBKA to provide the services to you that we have agreed, including the provision of a tri-monthly magazine by post, email or other means as you have indicated; · Insurance (BDI): to fulfil our obligations under the insurance contract with BDI that we act as agents for in this matter; · Any purpose which is required by applicable law; and · To carry out any other purpose which is disclosed to you and to which you consent.
5. Use of your information hosted by systems outside the European Economic Area (EEA).
We may sometimes use services which are hosted in Countries outside the EEA where the level of protection may not be as comprehensive as it is within the EEA. Where appropriate, we will have procedures in place to ensure that your
personal information is adequately protected.
6. Accuracy and access.
We will endeavour to ensure that any personal information provided by you and/or held by us is as accurate, current and complete as necessary for the purposes for which we use that information. You have a right to request access to
your personal information and to request a correction to it in a timely manner if you believe it is inaccurate. If you believe that your personal information is not accurate, or you require access to your personal information, you
may make a request to your Assoc. Secretary using the contact details below. We may verify your identity to our satisfaction prior to doing so. There may be circumstances where access cannot be granted. In such cases you will be
notified of the reason why it is not possible to grant access to your personal information.
7. Limiting collection, use, disclosure and retention of personal information
LBKA may collect and store your personal information in many forms (hard/soft copy, electronically, facsimile, telephone conversations/recordings, etc.), but will only do so by lawful means and only for necessary purposes that have
been disclosed to you. Personal information collected in any form will only be retained so long as it is required: a) for the purpose for which it was collected; b) to be retained by law; or c) to address any issues that may arise
at a later date. When your personal information is no longer required for these identified purposes, we use secure procedures to destroy, delete or erase the personal information.
8. Storage and security
WBKA has taken steps to maintain physical, procedural and technical security for personal information. We will take appropriate technical and organisation measures to keep your information confidential and secure in accordance with
our internal procedures.
9. Our website and social media
https://lampeterbeekeepersassociation.co.uk.) No personally identifiable information will be displayed on our website without your consent.
10) Online Data protection
We may request or collect personal information from online users in a variety of ways, including through online forms for ordering products and services, and other instances where users are invited to volunteer such information. “Personal
11) Non-personally identifying information
We may also collect information on how users interact with our websites by using cookies and log files which may include your Internet Protocol (IP)address, browser “user-agent”, pages viewed and other activities similar activities.
12). Accountability LBKA takes the protection of personal information seriously. We require all the other organisations who provide services in connection with our activities to comply with these obligations. Our Data Protection Officer
(DPO) is elected at the AGM each year in accordance with our Constitution (list of officers)
New policies will be published on our web site.
Contact us Locally.
Your local Branch Secretary as listed:
By post: The Secretary of the Lampeter Beekeepers’ Association, whose address will be provided by your local Branch Secretary.
By email to the data protection officer: email@example.com.